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Top rated on OMR Reviews, Trusted, G2, and others
Our customers value ContractHero for efficiency, reliability and first-class support.
Recommendations
Contract management for municipal utilities.
Reduce risks.
Clarify responsibilities.
ContractHero provides transparency regarding contract terms, deadlines, and contract structures. This gives municipal utilities greater control, clear lines of responsibility, and reduces the time spent searching for information.
Leading municipal utilities trust ContractHero
Finally, a reliable overview of contracts, deadlines, and obligations.
“We’re now saving about 90% of the time we used to spend searching for information, and we finally have a centralized overview of our contracts, deadlines, and obligations. This allows us to work with much greater transparency and address important issues earlier on.”
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Andreas Brandl
Commercial Director, Weserstadtwerke Service GmbH
The challenge
Contracts are often not kept in one place. Instead, they are embedded in structures that have evolved over time.
Many municipal utilities operate with multiple subsidiaries, various departments, and decentralized filing systems. Contracts are stored in SharePoint, in paper folders, or decentralized across individual departments. Departments need access to their own contracts, deadlines must be reliably tracked, and related contracts must not be viewed in isolation.
Why Municipal Utilities Use ContractHero
Transparency and discoverability
Create a centralized, searchable database for your contracts
ContractHero imports contracts from SharePoint, folder structures, or paper archives into a central contract database. Thanks to OCR and full-text search, documents are not only stored but can also be quickly retrieved later.
A central contract database instead of scattered files
Full-text search of contract content
Filters, fields, and views for faster searching
Keep track of deadlines and tasks
Don't miss any cancellations, renewals, or to-dos
Contract terms, notice periods, automatic renewals, and tasks can be directly mapped to the contract. ContractHero automatically reminds the relevant parties and highlights important deadlines in day-to-day operations.
Automatic deadlines and reminders
Tasks assigned directly to the contract
Less reliance on individuals and calendar entries
Clearly define roles, rights, and organizations
Tailor your contract management to the structure of your organization
ContractHero can be customized for companies, departments, teams, and roles. This allows departments to manage their own contracts without having access to all other contracts.
Roles and permissions tailored to the organization
Representation of multiple companies and divisions
Clear responsibilities instead of unclear access
Numbers that pay off for municipal utilities
90
%
Less time spent searching thanks to a centralized contract overview and structured search
100.000
€
Savings in the first year through better terms, fewer auto-renewals, and cost control
100
%
Transparency and an overview of contracts and terms
Contract management software with the highest security standards
Enterprise-level security standards with ISO 27001 certification, GDPR compliance, and hosting in Germany, as well as clear roles, permissions, and a traceable change history for audit security.
Learn more
What municipal utilities achieve with ContractHero
Tangible benefits such as improved traceability, clear lines of responsibility, and greater certainty regarding deadlines. These benefits are evident in day-to-day operations and provide a solid foundation for governance and internal management.
90% less search effort
Find and evaluate contracts and contract data in seconds
More control over deadlines and durations
Cancellations, renewals, and to-do items remain visible and can be managed in a timely manner.
Clear responsibilities across departments
Roles, rights, and responsibilities are clearly defined rather than spread across individual teams.
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Centralized management across multiple companies
Contracts can also be clearly represented in more complex structures.
Greater transparency regarding contractual relationships
Related contracts, tasks, and dependencies remain visible within their context.
Less operational friction in day-to-day contract management
Standardized structures and clear processes reduce the need for coordination between departments.
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Frequently asked questions
Can multiple companies be set up in ContractHero?
Yes. ContractHero can map different companies, departments, and teams within a clear structure. This is particularly relevant for municipal utilities when contracts are assigned to multiple units or when different companies need to be managed within a single system.
Can different departments within a municipal utility company be granted different access rights?
Yes. Roles, teams, and permissions can be configured so that departments can work with their own contracts without automatically having access to all other contracts. This is particularly important in municipal utilities, where many departments are involved but not all require the same documents or editing rights.
Can scanned or older contracts also be imported?
Yes. Scanned PDFs and older contract portfolios can also be imported. ContractHero recognizes the content of the documents, so contracts can not only be stored but also searched and organized for use. This allows existing contract archives from SharePoint, network drives, or paper files to be converted into a usable contract structure.
Will the contracts actually be searchable after that?
Yes. That is precisely the key difference between mere filing and effective contract management. Once contracts have been processed, content can be found more quickly using full-text search. This is particularly helpful when information isn’t contained in a specific field but is hidden somewhere within the contract text.
Can deadlines and notice periods be monitored automatically?
Yes. ContractHero can systematically track deadlines, contract terms, termination dates, and reminders. Responsible parties are automatically notified when action is required. This means that important deadlines are no longer dependent on individual people or manual calendar entries, but remain visible and actively manageable within the system.
