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Top rated on OMR Reviews, Trusted, G2, and others
Our customers value ContractHero for efficiency, reliability and first-class support.
Recommendations
Centrally manage industry contracts.
Ensure deadlinesare met.
Control costs.
ContractHero provides transparency regarding contracts, deadlines, costs, and documentation. This gives industrial companies greater control, clear lines of responsibility, and a solid foundation for procurement, finance, and management.
Hundreds of leading companies manage their contracts with ContractHero
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A system that makes contract work more efficient, transparent, and secure.
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Leon Jakupi
, Managing Director of MMB Velbert
“With ContractHero, we work more efficiently, transparently, and securely. We particularly appreciate the personalized support and regular updates. You can tell that the product is constantly being improved.”
The challenge
Contracts arise in many areas. What matters most is having a shared understanding.
In industrial companies, contract information is often scattered across departments, locations, and filing systems. Procurement, finance, and operational teams access contracts, but they do not always have access to the same up-to-date data. As a result, day-to-day operations often lack clear deadlines, current cost overviews, valid documentation, and clearly defined responsibilities.
Why manufacturing and industrial companies use ContractHero
Transparency and discoverability
Make contract data available centrally
ContractHero consolidates contracts from folders, Excel spreadsheets, SharePoint, or paper files into a central contract database. OCR, full-text search, and structured fields make contract information not only searchable but also analyzable.
A central contract database instead of scattered files
Full-text search of contract content
Filters, fields, and views by contract type, contract partner, cost element, and responsibility
Deadline Management and Documentation
Keep a close eye on critical deadlines
ContractHero displays contract terms, notice periods, renewals, and the validity of supporting documents directly within the contract. Responsible parties are automatically notified and can track tasks directly within the contract.
Automatic reminders for cancellations, renewals, and expiration dates
Save and assign tasks directly in the contract
Record certificates and credentials with expiration dates
Roles and Responsibilities
Control access to contract information
ContractHero maps roles, permissions, and responsibilities to align with the organization's structure. This clearly defines which individuals are authorized to view, edit, or take responsibility for contracts.
Control roles and permissions by team, department, or area of responsibility
Create custom fields for project numbers, contacts, cost centers, or certificates
Document changes and activities related to the contract in a traceable manner
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Cost Control and Reporting
Use contracts as the basis for planning and monitoring
ContractHero allows you to systematically record costs, payment terms, contract durations, and responsibilities. This generates reliable data for procurement, finance, cash flow planning, and reporting.
Make cost structures visible for each contract
Analyze contract data by cost element, time period, and contract partner
Support Power BI reporting with structured contract data
Numbers that make a difference in manufacturing and industry
20
%
Lower contract costs thanks to a comprehensive overview and active monitoring of terms and conditions
100
%
Transparency regarding contract deadlines and obligations
30
%
less administrative burden thanks to automated deadlines and clear responsibilities
Contract management software with the highest security standards
Enterprise-level security standards with ISO 27001 certification, GDPR compliance, and hosting in Germany, as well as clear roles, permissions, and a traceable change history for audit security.
Learn more
What Production and Industry achieve with ContractHero
A clearer overview of costs, deadlines, and contract details. This enables the purchasing, finance, and management teams to make faster and more reliable decisions in their day-to-day work.
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Find contracts faster
Contracts, deadlines, costs, and contact information are all available in one place. Teams can find the information they need without having to ask questions or search for it.
Manage deadlines effectively
Cancellations, renewals, and expiration dates remain visible. This helps reduce unplanned renewals and the need for urgent action.
Better control of costs
Ongoing contract costs become more transparent. The procurement and finance departments can more quickly identify which contracts should be reviewed or renegotiated.
Make planning more robust
Structured contract data improves reporting and liquidity planning.
Reduce administrative burden
Automated analysis, deadlines, and tasks reduce the need for manual tracking.
Manage documentation securely
Certificates, validity periods, and documents remain centrally accessible. This simplifies inspections, audits, and coordination.
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Frequently asked questions
Why is contract management particularly important for industrial companies?
In industrial companies, contracts are closely tied to day-to-day operations. They cover suppliers, maintenance, machinery, locations, projects, certifications, and ongoing costs. When contract information is scattered across various systems, three common problems arise: contracts are difficult to locate, deadlines are missed, and costs are hard to analyze. As a result, purchasing, finance, and management lack a reliable basis for decision-making. ContractHero centrally consolidates contract information and makes it available in a structured format. This way, contracts are not merely stored but can be used for deadline tracking, cost analysis, and reporting.
Can existing contracts and scanned documents be imported?
Yes. Existing contract portfolios stored in paper files, SharePoint, hard drives, Excel spreadsheets, or folder structures can be imported into ContractHero. Scanned PDFs can also be made searchable using OCR. AI analysis helps you quickly capture relevant contract data such as terms, notice periods, contracting parties, and costs. It is important to note: The extracted information should be verified before it is used as a binding data source. This is particularly relevant for companies whose contract portfolios have grown over the years and have not yet been uniformly structured.
How does ContractHero help with deadlines, terminations, and renewals?
ContractHero tracks contract terms, notice periods, automatic renewals, and important dates directly within the contract. Responsible parties can be automatically reminded before action is required. This reduces reliance on Excel spreadsheets, individual calendars, or personal knowledge. This is particularly crucial for maintenance contracts, lease agreements, software licenses, or framework agreements, as missed deadlines can quickly lead to unnecessary costs. Deadlines are thus not only documented but can also be actively managed in day-to-day operations.
Can certificates and other documentation also be managed?
Yes. Certificates, supporting documents, and validity periods can be centrally recorded in ContractHero and linked to reminders. This is particularly relevant for industrial companies when quality standards, supplier requirements, project specifications, or audits are tied to valid documents. Instead of managing certificates separately in folders or mailboxes, they remain visible within the context of the contract. This makes it easier to quickly check which documents are valid, when they need to be renewed, and who is responsible for them.
Can projects, locations, cost centers, and responsibilities be mapped?
Yes. ContractHero can be customized to fit your organization’s structure using custom fields, roles, and permissions. For example, contracts can be analyzed by project, location, cost center, contracting party, contact person, or responsibility. At the same time, you can control who is allowed to view, edit, or manage contracts. This is important for industrial companies with multiple departments or locations. Purchasing, finance, and operational teams can work with relevant information without everyone needing access to all contract data.
