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Top rated on OMR Reviews, Trusted, G2, and others
Our customers value ContractHero for efficiency, reliability and first-class support.
Recommendations
Contract Management for Energy Companies.
Ensure deadlines are met.
Map out companies.
ContractHero provides transparency regarding contracts, terms, deadlines, and corporate structures. This gives energy companies a solid foundation for clearly defined responsibilities, reliable deadline management, and transparent governance.
Hundreds of leading companies manage their contracts with ContractHero
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Deadlines, contracts and payment terms all in one place.
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Daniel Fischer
Head of Finance
, empact GmbH
, empact GmbH
"Today, we know exactly which contracts are active, which deadlines are running and which payments are due. This saves a lot of time and gives us security."
The challenge
Contracts accompany projects for years. Without a centralized structure, deadlines, terms, and responsibilities become difficult to manage.
In the energy sector, many contracts are tied to long-term projects, multiple companies, and clearly defined responsibilities. When this information is scattered across various sources, contract management quickly turns into a search-and-rescue mission. This results in unnecessary coordination efforts, and information must be pieced together. This takes time and increases the risk that relevant deadlines or contract details will be identified too late.
Why Energy Companies Use ContractHero
Central database and full-text search
Find contracts across companies
ContractHero consolidates existing contract portfolios into a central database. OCR, full-text search, and structured fields make contract information easy to find, analyze, and manage on a day-to-day basis.
A clear overview of contracts, terms, deadlines, and responsibilities
Contract content can be quickly found using full-text search
Structured data for analysis by company, contract type, or responsibility
Deadline Management and Reminders
Manage cancellations and renewals in a timely manner
ContractHero displays contract terms, notice periods, automatic renewals, and relevant tasks directly within the contract. Responsible parties receive timely reminders before deadlines become critical. This allows deadlines to be managed centrally and tasks to be documented directly within the contract.
Automatic reminders for cancellations, renewals, and important contract deadlines
Terms and deadlines are clearly visible and easy to track right in the contract
Assign responsibilities for tasks in the contract
Companies and Authorizations
Clearly map out project companies
ContractHero maps multiple companies and legal entities within a centralized structure. Contracts can be clearly assigned, access can be specifically controlled, and responsibilities remain transparent. This makes it clear which contracts belong to which entity and who can view, edit, or be responsible for them.
Multi-client capability for project companies and legal entities within a single system
Control roles and permissions to determine who can view, edit, or be responsible for contracts
Clear assignment by company, division, contract type, and responsibility
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Analysability and Reporting
Use contract data for management and reporting
ContractHero processes contract data so that it can be used for reporting, planning, and internal audits. Relevant information can be displayed in custom views, exported, and analyzed in detail. Changes and contractual relationships are documented in a way that ensures full traceability.
Reports and exports of contract data for financial control, auditing, and management
Custom views for relevant contract data by department or area of responsibility
Audit trails and contract links for traceable data states and relationships
Numbers that make a difference in the energy industry
100
%
Transparency regarding contract deadlines and obligations
5–10
%
lower ongoing contract costs by avoiding auto-renewals and actively monitoring terms and conditions
15
x
Faster contract search across multiple project companies and locations
Contract management software with the highest security standards
Enterprise-level security standards with ISO 27001 certification, GDPR compliance, and hosting in Germany, as well as clear roles, permissions, and a traceable change history for audit security.
Learn more
What energy companies achieve with ContractHero
A clearer overview of costs, deadlines, and contract details. This enables the purchasing, finance, and management teams to make faster and more reliable decisions in their day-to-day work.
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A clear overview of contracts by company
Contracts can be organized by company, project, contract type, and responsibility.
Less time spent searching in day-to-day contract management
Contract information is centrally available and can be quickly found using a full-text search.
Less risk of missing deadlines
Automatic reminders help you stay on top of cancellations, renewals, and other actions that need to be taken.
Clear responsibilities across departments
Roles, permissions, and responsibilities determine who can view, edit, or be responsible for contracts.
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Scalable structure for new companies
New project companies and contract types can be added without having to set up new filing systems or special processes.
Reliable data for reporting and management
Structured contract data supports analyses for financial reporting, auditing, and management.
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Frequently asked questions
Why is contract management particularly important for energy companies?
Energy companies operate with long-term contracts, multiple subsidiaries, and clearly defined responsibilities. When contract information is scattered across various locations, it leads to time-consuming searches, deadline risks, and unclear lines of responsibility. ContractHero consolidates contracts, terms, deadlines, and responsibilities into a centralized structure. This enables the finance department, legal department, operations, and management to find contract information more quickly and manage it more effectively.
What types of contracts can energy companies manage with ContractHero?
ContractHero allows you to centrally manage various types of contracts, such as energy supply contracts, licensing agreements, roof lease agreements, heat supply contracts, facility management contracts, maintenance contracts, service contracts, and framework agreements. It’s not just about storage. Relevant contract data—such as terms, notice periods, contracting parties, companies, and responsibilities—can be recorded in a structured manner and utilized in day-to-day operations.
Can multiple project companies and legal entities be represented?
Yes. ContractHero can map multiple companies, project companies, and legal entities within a centralized contract structure. Contracts can be clearly assigned to a company, a department, or a specific area of responsibility. Roles and permissions determine who can view, edit, or be responsible for which contracts. This ensures that the structure remains transparent, even when multiple companies and teams are involved.
How does ContractHero help with deadlines, terms, and cancellations?
ContractHero displays contract terms, notice periods, automatic renewals, and key contract deadlines directly within the contract. Responsible parties can be automatically reminded before action is required. This reduces reliance on Excel spreadsheets, individual calendars, or personal knowledge. This is particularly helpful for long-term energy contracts, as it helps prevent missed deadlines and unplanned renewals.
Can projects, locations, cost centers, and responsibilities be mapped?
Yes. ContractHero can be customized to fit your organization’s structure using custom fields, roles, and permissions. For example, contracts can be analyzed by project, location, cost center, contracting party, contact person, or responsibility. At the same time, you can control who is allowed to view, edit, or manage contracts. This is important for energy companies with multiple departments or locations. Purchasing, finance, and operational teams can work with relevant information without everyone needing access to all contract data.
