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Our customers value ContractHero for efficiency, reliability and first-class support.
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All contracts in one place. Easy to find in seconds.
ContractHero centralizes all of your contract portfolio: searchable, multi-tenant , and audit-ready. This allows Finance, Legal, and Procurement to maintain a comprehensive overview across all companies at all times.
More than 400 companies manage their contracts with ContractHero
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Does this sound familiar? Contracts get lost in folders and mailboxes
Everyday Life in Small and Medium-Sized Businesses and Large Corporations: Four Situations That Cost Time, Money, and Security—and How ContractHero Solves Them.
Finance
Thousands of contracts must be reviewed as part of the year-end closing—half of them cannot be located.
Full-text search across the entire portfolio—in less than 1 minute.
Management
Contracts are scattered across departments and companies, with no central overview of who signed what and where.
Multi-client overview of all companies.
Procurement
Hundreds of supplier contracts, but no quick answer to: Where is it, what's in it, what terms and conditions apply, and who manages it?
Filterable directory with partners, deadlines , and history.
Legal
Sensitive contracts are accessible to everyone, and during audits, we cannot verify who made what changes and when.
Granular role and permission system with a complete audit trail
Product Demo
See ContractHero in action
Everything you need to get the full picture
Here’s how teams use ContractHero in their day-to-day work—with concrete benefits and, for select features, insights from real-world experience.
Central Storage & Search
Talk to an expert now →.avif)
Find what you need—in seconds.
With just one click, keep track of all contracts, amendments, and contract partners in a central, searchable registry for each company.
Full-text search across all documents and attachments, including OCR text recognition
Views that can be filtered by department, contract type, status, and contract partner
Central overview of contract partners and document history
Customizable dashboard: Add, remove, and arrange widgets; settings saved per user
"The time we've saved is already saving us about 40,000 € per year. We expect to save 80,000 €."
Import & Language OptionsTalk to an expert now →
Import contracts exactly as they are in your system
Upload contracts via SharePoint, drag-and-drop, or email integration. OCR and selectable language packs ensure that even scanned or international documents are processed reliably.
Import via SharePoint, drag-and-drop, or email integration—including bulk import via CSV
Searchable documents thanks to OCR text recognition
Language packs for international contract portfolios
Dynamic Data & Field Construction KitTalk to an expert now →
Contract data tailored to your organization
With standard fields for all common contract data and a flexible field builder, you can create your own fields and categories—without any IT effort—tailored to any contract type.
Standard fields for all common contract data (partner, term, amount, deadlines)
Custom fields and categories for project- or finance-specific parameters
A scalable structure that grows with your organization
Multi-client capabilityTalk to an expert now →
Accurately map out corporate structures
Manage holding companies, subsidiaries, and teams separately—while maintaining a centralized overview at the group level. Each unit operates in its own area, and the holding company can see them all.
Separate access rights for each client and strict separation of contracts and data
Scalable architecture; new clients can be added at any time
Group-wide analysis despite client-side separation
“ContractHero was the only platform capable of handling the sheer volume of data and our complex organizational structure.”
Roles, Permissions, and Audit TrailTalk to an expert now →.webp)
Control access with full traceability.
Easily grant and revoke permissions for precise control and security. Every change is traceable via the audit trail.
Granular role and permission assignment by client and user
Strict separation of sensitive contracts and data
Complete, traceable change history
"Thanks to clearly defined roles and permissions, each person can see exactly the contracts they need, without duplicate storage or access."
From filing chaos to a centralized contract registry.
What changes when small and medium-sized businesses and large corporations manage every contract in a structured manner in one place—searchable, multi-tenant , and audit-ready.
Without ContractHero
Searching for contracts takes time every day
−Contracts scattered across Excel, SharePoint, and email inboxes
−Search takes 10–15 minutes—often unsuccessful during the audit
−Scanned contracts are not searchable
−The holding company does not review the subsidiaries' contracts
−Access history unclear, no audit-proof history
→
With ContractHero
Everything is centralized and can be found in seconds
✓A central registry for the entire contract portfolio
✓Find any contract in under 1 minute
✓OCR also makes scanned contracts fully searchable
✓Separate companies, centralized group overview
✓Granular Roles & Permissions Plus a Complete Audit Trail
Case StudyRead the case study →
How NUMA consolidates over 5,000 contracts and identifies potential savings of €600,000.
NUMA operates more than 120 apartment hotels in 14 countries. The contracts were scattered across Google Drive, OneDrive, and local hard drives. With ContractHero, everything is now organized in a single, searchable structure.
Background
Contracts were scattered across Google Drive, OneDrive, and local hard drives. With each new location, it became harder to keep track of everything, and the legal department became the go-to source for questions like, “Where is the contract? What’s the deadline?”
Solution
Thanks to its multi-client capability, ContractHero centrally consolidates all contracts and, with full-text search, filters, and clearly defined access rights, creates a uniform foundation for all 14 countries.
result
More than 5,000 contracts have been transferred to a centralized system; information can now be found in seconds instead of requiring detective work; and potential savings of €600,000 per year have been identified.
> 5.000
Contracts Consolidated in One Place
14
Countries on a common basis
> 600.000 €
Annual savings potential identified
“
"It used to involve a lot of detective work. Now I can find the information with just a few clicks and no longer have to search all over the company."
Contract Management Software that meets the highest security standards
Enterprise-level security standards with ISO 27001 certification, GDPR compliance, and hosting in Germany, as well as clear roles, permissions, and a traceable change history for audit security.
Learn more
Customers achieve measurable results within the first 12 months
95
%
Fewer unplanned renewals / missed terminations
100.000
€
Savings in the first year through better terms, fewer auto-renewals, and cost control
90
%
Less testing and approval time thanks to standardization and AI analysis
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Frequently asked questions
What is centralized contract management?
A centralized contract management system stores all contracts, amendments, and attachments in one place. ContractHero uses AI to extract term lengths, notice periods, and contracting parties, and sends timely reminders at deadlines. This way, you can find any contract in seconds—even scanned PDFs.
How many contracts can I manage?
The Start plan includes 80 contracts; the Essential plan includes 500; and the Professional and Enterprise plans include an unlimited number.
How do I import my existing contracts into the system?
Via drag-and-drop, email, or CSV import. OCR extracts the text from scanned contracts. Our Customer Success Team is here to help with data migration.
Can subsidiaries operate independently?
Yes. With multi-client support, each company gets its own data room with its own access rights. This feature is included in the Enterprise package and can be purchased as an add-on in the Professional package.
Who can view which contracts?
You define roles and permissions, for example, by company, department, or contract type. All data is stored in data centers in Frankfurt; the AI does not use your contracts for training. The advanced permission management feature is included in the Enterprise package.
