Challenges

Decentralized storage systems slow down control

At TRG, before ContractHero, contracts were scattered across multiple locations: in SharePoint folders, email inboxes, local storage, or as Excel lists. Anyone who needed a contract or a specific clause often had to first figure out where the document was located and who had last handled it. This took time in day-to-day operations and was particularly problematic when a quick response was needed, such as for renewals, terminations, or in communications with a company.

Due diligence risks were documented but could not be controlled

In the context of a buy-and-build strategy, The Relevance Group already had a lot of key information at its disposal. Risks, special clauses, and deadlines were outlined in the due diligence report or the investment memo. The problem wasn’t a lack of knowledge, but rather implementation: without a system that makes these points visible and tracks them, they quickly fall by the wayside in day-to-day operations. At the latest when responsibilities change, a clear due diligence point becomes an issue that no one actively keeps on their radar anymore.

Managing and overseeing more than 25 companies has become an ongoing task

With around 25 operating companies, transparency is not a nice-to-have but a prerequisite for effectively managing costs and risks. Before ContractHero, however, TRG lacked a reliable group-wide overview. Different filing structures, varying tool environments, and divergent processes across the companies made it difficult to enforce standards and meant that group-wide analysis consistently required manual effort.

Central overview: Find contracts instead of asking for them

To ensure that contracts are no longer scattered across various storage systems, The Relevance Group consolidates them group-wide in ContractHero. Instead of SharePoint, email inboxes, and local folders, there is now a single location where contracts are stored in a standardized manner, can be found quickly, and are clearly organized. This significantly reduces the need for follow-up inquiries and saves time, as teams no longer have to spend time “playing detective.”

Keeping Deadlines and Risks Under Control: Making Due Diligence Findings Actionable

TRG has entered key findings from the due diligence process—such as termination rights, contract terms, and extensions—directly into ContractHero. With reminders and clearly defined responsibilities, a one-time analysis becomes an ongoing process: deadlines are not overlooked, risks do not get buried in reports, and decisions are based on data rather than on what people can recall.

Exit and investor readiness from the very start: Contracts available at any time

TRG uses ContractHero not only to streamline contract management but also as a foundation for investor and exit processes. Relevant contracts and key data are centrally recorded at an early stage and remain accessible at all times. This enables TRG to provide information quickly during critical phases and ensure that data is reliably available.

Multi-client capable: 25 companies in a single system

ContractHero enables TRG to manage all subsidiaries within a single system without mixing responsibilities or access rights. Each subsidiary operates within its own area, while headquarters can oversee and analyze operations across the entire group. This creates a scalable setup for a buy-and-build strategy that brings order while ensuring the necessary separation.

Over 1,200 contracts recorded centrally

Since the rollout began, TRG has entered over 1,200 contracts into ContractHero. As a result, contracts are no longer scattered across SharePoint folders or email inboxes; instead, they can be quickly located, analyzed across the entire group, and clearly assigned to each company.

100 hours of time saved

Since implementing ContractHero, TRG has significantly improved its contract management efficiency. Contracts and their contents are now centrally accessible and immediately retrievable, eliminating the need to piece together information from PDFs or make internal inquiries. The AI analysis feature quickly identifies relevant details, ensuring that deadlines and critical clauses remain visible and allowing extensions or terminations to be processed without lengthy coordination. As a result, TRG saves approximately 100 hours per year.

€40,000 in savings during the first six months

After just six months, The Relevance Group has already seen initial savings of around €40,000, thanks in part to reduced risk from forgotten cancellations, the identification of unnecessary contracts, and better preparation for negotiations.

25 operating companies with governance that does not compromise control

ContractHero enables The Relevance Group to manage 25 operating companies within a single system and make contract data available across the entire group. Thanks to clearly defined access controls, each company operates within its own designated area, while headquarters simultaneously maintains a centralized view for analysis and management. This creates transparency without complicating control and access issues.

Conclusion: More than just contract management

With ContractHero, The Relevance Group has not only centralized its contract management but also transformed it into a buy-and-build setup that truly scales: 25 companies, a reliable database, and clear responsibilities—without information getting lost in SharePoint, email inboxes, or Excel.Automated reminders, structured contract data, and clear responsibilities ensure that contracts are not just filed away but become manageable, with measurable results: 1,200+ contracts in the system, up to 100 hours of reduced effort, and approximately €40,000 in identified savings after six months.TRG demonstrates that digital contract management is a strategic control tool for cost control, risk reduction, and exit readiness. ContractHero lays the foundation for this, enabling finance and management to actively steer rather than merely react.