Challenges

Overview

Isolated solutions lead to confusion.
No central management of contract documents.
Paper files stored in different locations prevent a digital & hybrid way of working.

Interview with Thomas Janzen

How could ContractHero Stahlbau Magdeburg convince?

We were looking for an intuitive and user-friendly tool for centralized management of contract documents. Our needs included ease of use and scalable functionality at the same time. After numerous presentations and tests of different products, we found that many tools were either too complicated or did not offer the expected functionality. In addition, cost was a factor. Some products demanded high annual fees. However, ContractHero was able to convince us all along the line. Its ease of use, powerful features and attractive price-performance ratio made it the ideal solution for our requirements.

What makes working at Stahlbau Magdeburg so exciting?

Firstly, the company operates in a highly competitive market where it is important to win tenders and meet high quality standards. This requires innovation and further development in order to remain competitive. Secondly, the field of activity is very diverse, and Stahlbau Magdeburg has proven that it is able to adapt to difficult times while maintaining a positive outlook for the future. In addition, the projects are interesting, such as the construction of bridges that have to be welded with millimeter precision.

What is the process when someone uses ContractHero?

The use of ContractHero was set up individually for us. It starts with training all employees and is implemented step by step from department to department. As bridge builders, we have to meet very high safety and quality standards, which must also be verified by certificates. That's why we currently use ContractHero for framework agreements and recording certificates to get an overview of their validity periods. In the next phases, additional departments will be integrated and additional contract categories will be added to ContractHero.

With ContractHero we have been able to design new processes

At Stahlbau Magdeburg, we were faced with the challenge of managing our contracts efficiently and clearly. With physical folders and unclear expiration dates, it was difficult to maintain an overview. However, the implementation of ContractHero brought about a significant improvement. ContractHero allows us to create custom fields and filter data, which, in combination with other tools, enables more in-depth analysis. An additional feature we particularly appreciated in ContractHero was the ability to record and analyze contract assessments using custom fields. This makes decisions about quality and reliability much easier.

You've been a customer for a while, how's it going?

In our pioneering work with the software, we quickly moved into the "beta phase" despite the lack of specific workflows. The results so far, especially the more efficient contract creation and management, have met my personal expectations. Thanks to the fast and uncomplicated support we have received so far, I am relaxed about any questions that may arise in the future. The collaboration is efficient and we are looking forward to the next phases of optimization. Many thanks to the whole team—this is what makes cooperation fun!

How ContractHero solved our problems

Digital: Modern and optimized contract management
‍Reporting: Individual data filtering and analysis options
‍Supportive: Proactive detection and management of contract processes
‍Extensive: Versatile use for important contract documents of all kinds
‍Simple: Intuitive application with clear dashboard for efficient workflows

Thomas adds: " With the implementation of ContractHero, we have created a central, digital repository for all contracts, which has significantly improved clarity and made it much easier to find specific contract information. ContractHero's intuitive dashboard allows us to keep track of contract terms and respond in a timely manner to expiring contracts and certificates. It has helped us to make our contract management efficient and effective.

Conclusion: What's next for Stahlbau Magdeburg?

We will continue to work intensively on digitization, both in manufacturing and in administration. In doing so, we will rely on cloud solutions and strive for central data storage and improved data analysis. Our goal is to make significant progress by the end of 2023. We also plan to expand our product portfolio and use renewable energy sources. With regard to sustainability, we would like to look into purchasing green steel.