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Top rated on OMR Reviews, Trusted, G2, and others
Our customers value ContractHero for efficiency, reliability and first-class support.
Recommendations
All contracts in one place. Easy to find in seconds.
ContractHero centralizes your entire contract portfolio: searchable, multi-client, and audit-ready. This allows Finance, Legal, and Procurement to maintain a comprehensive overview across all companies at all times.
Hundreds of leading companies manage their contracts with ContractHero
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Does this sound familiar? Contracts get lost in folders and mailboxes
Everyday Life in Small and Medium-Sized Businesses and Large Corporations: Four Situations That Cost Time, Money, and Security—and How ContractHero Solves Them.
Finance
Thousands of contracts must be reviewed as part of the year-end closing—half of them cannot be located.
Full-text search across the entire portfolio—in less than 1 minute.
Management
Contracts are scattered across departments and companies, with no central overview of who signed what and where.
Multi-client overview of all companies.
Shopping
Hundreds of supplier contracts, but no quick answer to: Where is it, what's in it, what terms and conditions apply, and who manages it?
Filterable tab with partners, deadlines, and history.
Legal
Sensitive contracts are accessible to everyone, and during audits, we cannot verify who made what changes and when.
Granular role and permission system with a complete audit trail
Everything you need to get the full picture
Here’s how teams use ContractHero in their day-to-day work—with concrete benefits and, for select features, insights from real-world experience.
Central Storage & Search
Talk to an expert now →.avif)
Find what you need—in seconds.
With just one click, keep track of all contracts, amendments, and contracting parties in a central, searchable registry for each company.
Full-text search across all documents and attachments, including OCR text recognition
Views that can be filtered by department, contract type, status, and contract partner
Central overview of contractual partners and document history
"It used to take 10 to 15 minutes to find a contract—now we can find everything in just a few seconds."
Import & Language OptionsTalk to an expert now →
Import contracts exactly as they are in your system
Upload contracts via SharePoint, drag-and-drop, or email integration. OCR and selectable language packs ensure that even scanned or international documents are processed reliably.
Import via SharePoint, drag-and-drop, or email integration—including bulk import via CSV
Searchable documents thanks to OCR text recognition
Language packs for international contract portfolios
Dynamic Data & Field Construction KitTalk to an expert now →
Contract data tailored to your organization
With standard fields for all common contract data and a flexible field builder, you can create your own fields and categories—without any IT effort—tailored to any contract type.
Standard fields for all common contract details (partner, term, amount, deadlines)
Custom fields and categories for project- or finance-specific parameters
A scalable structure that grows with your organization
Multi-client capabilityTalk to an expert now →
Accurately map out corporate structures
Manage holding companies, subsidiaries, and teams separately—while maintaining a centralized overview at the group level. Each unit operates in its own area, and the holding company can see them all.
Separate access rights for each client and strict separation of contracts and data
Scalable architecture; new clients can be added at any time
Group-wide analysis despite client-side separation
“ContractHero was the only platform capable of handling the sheer volume of data and our complex organizational structure.”
Roles, Permissions, and Audit TrailTalk to an expert now →.webp)
Control access with full traceability.
Easily grant and revoke permissions for precise control and security. Every change is traceable via the audit trail.
Granular role and permission assignment by client and user
Strict separation of sensitive contracts and data
Complete, traceable change history
"Thanks to clearly defined roles and permissions, each person can see exactly the contracts they need, without duplicate storage or access."
From filing chaos to a centralized contract registry.
What changes when small and medium-sized businesses and large corporations manage every contract in a structured manner in one place—searchable, multi-client capable, and audit-ready.
Without ContractHero
Searching for contracts takes time every day
−Contracts scattered across Excel, SharePoint, and email inboxes
−Search takes 10–15 minutes—often unsuccessful during the audit
−Scanned contracts are not searchable
−The holding company does not review the subsidiaries' contracts
−Access history unclear, no audit-proof history
→
With ContractHero
Everything is centralized and can be found in seconds
✓A central registry for the entire contract portfolio
✓Find any contract in under 1 minute
✓OCR also makes scanned contracts fully searchable
✓Separate companies, centralized group overview
✓Granular Roles & Permissions Plus a Complete Audit Trail
Case StudyRead the success story →
How NUMA consolidates over 5,000 contracts and identifies potential savings of 600 ,000 €.
NUMA operates more than 120 apartment hotels in 14 countries. The contracts were scattered across Google Drive, OneDrive, and local hard drives. With ContractHero, everything is now organized in a single, searchable structure.
Background
Contracts were scattered across Google Drive, OneDrive, and local hard drives. With each new location, it became harder to keep track of everything, and the legal department became the go-to source for questions like, “Where is the contract? What’s the deadline?”
Solution
All contracts are centrally consolidated in ContractHero, with full-text search, filters, and clear access rights. Thanks to its multi-client capability, countries, teams, and areas of responsibility are clearly separated, and access remains tightly controlled. This has created a unified foundation for all 14 countries.
result
More than 5,000 contracts have been transferred to a centralized system; information can now be found in seconds instead of requiring detective work; and potential savings of €600,000 per year have been identified.
> 5.000
Contracts Consolidated in One Place
14
Countries on a common basis
> 600.000 €
Annual savings potential identified
“
"It used to involve a lot of detective work. Now I can find the information with just a few clicks and no longer have to search all over the company."
From filing chaos to a centralized contract registry.
What changes when small and medium-sized businesses and large corporations manage every contract in a structured manner in one place—searchable, multi-client capable, and audit-ready.
Without ContractHero
Scattered, manual, blind
−Contracts scattered across Excel, SharePoint, and email inboxes
−Search takes 10–15 minutes—often unsuccessful during the audit
−Scanned contracts are not searchable
−The holding company does not review the subsidiaries' contracts
−Access history unclear, no audit-proof history
→
With ContractHero
Centralized, searchable, multi-client capable
✓A central registry for the entire contract portfolio
✓Find any contract in under 1 minute
✓OCR also makes scanned contracts fully searchable
✓Separate companies, centralized group overview
✓Granular Roles & Permissions Plus a Complete Audit Trail
Contract management software with the highest security standards
Enterprise-level security standards with ISO 27001 certification, GDPR compliance, and hosting in Germany, as well as clear roles, permissions, and a traceable change history for audit security.
Learn more
Customers achieve measurable results within the first 12 months
95
%
Fewer unplanned extensions / missed cancellations
100.000
€
Savings in the first year through better terms, fewer auto-renewals, and cost control
90
%
Less testing and approval time thanks to standardization and AI analysis
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Frequently asked questions
What is ContractHero?
Contract analysis is a process in which a contract is thoroughly examined for important data, clauses and partner information. Contracts often contain extensive information that needs to be extracted, structured and evaluated to reveal relevant details such as deadlines, obligations or risks. This process can be carried out manually, but modern tools and technologies - such as AI-supported software - make the analysis much more efficient. For certain document types, the use of Optical Character Recognition (OCR) makes sense in order to digitize non-digitized contracts and include them in the analysis.
Why is a good contract analysis important?
Precise contract analysis is essential for effectively utilising important information from contracts and minimising potential risks. Without a thorough analysis of the documents , deadlines may be overlooked or contractual penalties triggered, which can lead to significant financial losses. In addition, good contract analysis ensures greater efficiency, as it helps to maintain an overview of contract data and save resources through automated processes. Especially in large contract portfolios, clear and automated processing of information is essential for making informed decisions.
How does automatic document capture work?
Automatic contract analysis begins with uploading a contract – this can be done via drag-and-drop or directly from emails. If the contract is not available in digital form, ContractHero uses OCR (Optical Character Recognition) to extract text from scanned documents. With the help of advanced technologies such as Natural Language Processing (NLP) and machine learning, even complex contract texts are analyzed with precision. All important components and specific details are specifically identified and automatically extracted using customisable prompts.
This information is structured and can be stored in a contract management software such as ContractHero. Automation eliminates manual steps such as transferring data and creating reminders, which saves time and reduces errors. In addition, automatic analysis enables scalable processing even with large volumes of contracts.
What distinguishes ContractHero's contract analysis?
ContractHero's contract analysis is highly specialised in contract documents and combines advanced technologies such as OCR and AI to ensure reliable and comprehensive contract evaluation. By automatically extracting contract data, deadlines, and clauses, users can directly create deadline reminders or use data for reporting. The analysis provides greater clarity and significantly simplifies not only day-to-day operations but also recurring tasks such as audits. ContractHero thus offers an efficient, secure, and advanced way to analyze and manage contracts.
Is our data collected in document capture secure?
Yes, your data is safe. Our AI processes contract data exclusively within the EU, fully GDPR-compliant and without storing or otherwise using it. ContractHero guarantees that the data remains encrypted and does not leave Europe.
