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Top rated on OMR Reviews, Trusted, G2, and others
Our customers value ContractHero for efficiency, reliability and first-class support.
Recommendations
Keep track of deadlines automatically; clearly defined approval processes.
ContractHero automatically identifies deadlines and notice periods in the contract and uses this information to create reminders and tasks with clear responsibilities. Before the contract is signed, conditional approvals apply—such as a requirement for approval when the contract value exceeds €10,000.
Hundreds of leading companies manage their contracts with ContractHero
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Does this sound familiar? Contracts get renewed without anyone noticing.
Everyday Life in Small and Medium-Sized Businesses and Large Corporations: Three Situations That Cost Time, Money, and Security—and How ContractHero Solves Them.
Legal
It's almost impossible for us to track who approved a contract. It's all done through verbal communication and email.
Clear approval workflows with a complete audit trail.
Shopping
With hundreds of supplier contracts, it's easy for me to lose track of which notice period is coming up next.
Automatic early warning of deadlines across the entire supplier portfolio.
Finance
A software license was automatically renewed for one year. I didn't notice until I saw the invoice, by which time the cancellation period had long since passed.
An automatic reminder sent well in advance of each notice period.
Everything you need for smooth operations
Deadlines & RemindersTalk to an expert now →-2.png)
Automatically identify deadlines before they become a risk
ContractHero automatically identifies deadlines in any contract text and notifies the relevant teams in a timely manner through the appropriate channel. This allows Finance, Legal, and Procurement to keep track of all renewals, termination dates, and milestones.
The AI automatically identifies deadlines in every contract, including scanned PDFs
Automatic reminders notify you of every deadline in a timely manner
A central overview shows all current deadlines at a glance
“The reminders sent to the departments about contract expiration help us save money. This allows us to identify early on which contracts are no longer in use and take action in a timely manner before unnecessary costs continue to accrue.”
Workflows & TasksTalk to an expert now →.webp)
Automate contract workflows from start to finish
Customizable workflows automatically route tasks to the appropriate people and respond to deadlines, statuses, or contract types. Finance, Legal, and Purchasing work in parallel rather than via email.
Tasks are automatically assigned to the right person
For example, trigger-based workflows respond to an upcoming renewal
Calendar integration with Outlook and Google
"We have built processes around ContractHero. The information from the contracts is now directly usable and helps us to actively shape internal processes."
Approvals & GovernanceTalk to an expert now →
Approve contracts in a structured manner before anyone signs them
Define clear review steps, responsibilities, and approvals. This ensures that no contract is approved without documentation of the technical and legal review.
Condition-based approval rules based on contract value, contract type, team, or risk; for example, approval required for amounts of €10,000 or more
Centralized approval workflows with clear responsibilities
Compliance at the click of a button: fully documented who approved what and when (audit trail)
From manual monitoring to automatic control.
What changes when deadlines are automatically detected, approvals are organized, and every step becomes traceable.
Without ContractHero
Manual, dependent on individuals, risky
Deadlines are set in Excel and Outlook and are assigned to specific individuals
Responsibilities are unclear
Contracts are automatically renewed without anyone having to take action
Approvals are handled via email and are difficult to track
Before every audit, the search process starts from scratch
→
With ContractHero
Automated, structured, audit-ready
Automatic reminders are sent to the appropriate person in a timely manner
Trigger-based workflows control tasks and approvals
Auto-renewals are stopped in time to prevent further charges
Multi-level approvals with clear responsibilities
A complete, audit-proof audit trail for every audit
Case StudyRead the success story →.avif)
How Wire Saves Over €30,000 with Automatic Deadlines
Wire (secure enterprise communications, approximately 150 employees, ISO 27001) used to regularly miss notice periods. With ContractHero, deadlines are automatically detected and reported to the appropriate department in a timely manner.
Background
Notice periods were overlooked, contracts were automatically renewed, and some continued for years. A redundant contract cost €15,000 per year for three years. Responsibilities were unclear.
Solution
Automatic deadline detection with reminders, clearly defined responsibilities for each department (HR, Marketing, Engineering), and a roles-and-permissions framework for approvals and access.
result
Over €30,000 in savings, no more unwanted renewals, clear ownership within the departments, and ISO-compliant, fully documented administration.
> 30,000 €
saved by stopping auto-renewals
95%
less time spent on deadline management
100 %
ISO-compliant contract management
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“Thanks to automatic notice period detection, we no longer miss any notice periods. I notify the relevant department in a timely manner, and together we make an informed decision on whether to renew or terminate the contract. This has allowed us to identify and terminate unnecessary contracts.”
Contract management software with the highest security standards
Enterprise-level security standards with ISO 27001 certification, GDPR compliance, and hosting in Germany, as well as clear roles, permissions, and a traceable change history for audit security.
Learn more
Customers achieve measurable results within the first 12 months
95
%
Fewer unplanned extensions / missed cancellations
100.000
€
Savings in the first year through better terms, fewer auto-renewals, and cost control
90
%
Less testing and approval time thanks to standardization and AI analysis
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Frequently asked questions
How does ContractHero automatically detect deadlines?
ContractHero uses AI to identify deadlines as soon as a contract is uploaded. Termination dates, renewal deadlines, payment terms, and contract milestones are extracted from the contract text and automatically imported into the system. The AI also works with scanned PDFs (via OCR) and supports over 30 languages.
How do the workflows work in ContractHero?
ContractHero offers customizable workflows for approvals, contract statuses, and deadlines. Workflows are configured within the system without any programming: trigger conditions, responsible parties, and escalations can be defined with a single click. Tasks are automatically assigned to the right person, and reminders are sent via email and in the integrated calendar.
Which calendars can be connected to ContractHero?
ContractHero integrates natively with Microsoft Outlook and Google Calendar. Deadlines, tasks, and reminders appear directly in the responsible person’s personal calendar. Other calendar tools can also be connected via the open REST API.
What are condition-based release rules in ContractHero?
Condition-based approval rules in ContractHero allow you to combine multiple criteria for approval workflows, such as "Employment Contract AND Salary ≥ €100,000" or "Supplier Contract AND Volume > €50,000". Conditions can be set based on team, status, category, amount, or list field, using operators such as “equal to,” “greater than,” or “less than.”
How does audit-proof documentation work with ContractHero?
ContractHero records every user action, approval, and change in a GoBD-compliant audit trail. It provides a complete record of who approved, rejected, or commented on what and when. These logs can be used as evidence for internal and external audits as well as financial audits, and remain unalterable even beyond the legally required retention period.
Can I customize workflows without involving IT?
Ja, ContractHero-Workflows lassen sich vollständig ohne Programmierung anpassen. Nutzer:innen aus Finance, Legal oder Procurement konfigurieren Trigger, Verantwortliche und Eskalationen per Klick. Beispiel: „Wenn Mietvertrag UND Restlaufzeit < 6 Monate, dann Aufgabe an Office Management" ist in unter einer Minute eingerichtet.
